Manager's Report for the August 13, 2019 Town Council Meeting
Proposed Upcoming Town Council Meeting Schedule
August 13th – 6:30 PM Regular Town Council meeting
September 10th – 6:30 PM Budget Public Hearing, CRA Board Meeting, Regular Town Council Meeting
September 24th – 6:30 PM Budget Public Hearing, Regular Town Council Meeting
October 15th - 6:30 PM Regular Town Council Meeting
November 12th - 6:30 PM Regular Town Council Meeting
Upcoming Events
August 16th – 5:30 PM Food Truck Invasion
Aug 20th – 8:00 AM Coffee Talk with Rep Silvers and Senator Berman
September 20th – 5:30 PM Food Truck Invasion
September 21st – 8:00 AM Coastal Clean Up
October 18th – 5:30 PM Food Truck Invasion
October 31st – 5:30 PM Better Than Halloween Celebration
November 2nd – 9:00 AM LCS Triple Tennis Tournament
November 17th – 7:30 AM Loop Around the Lake
Larson Consulting
Staff met with Mr. Larson to discuss our various money needs. The discussion focused on the CRA, the road improvement program, the sewer design for the Town, the legislative special appropriation, the proposed FY2020 Utility Rate Study, and the existing debt. Mr. Larson has suggestions for several different loans and terms and will be making a presentation to the Town Council in October. His initial suggestions are to borrow for the Pine Tree Bridge rebuild pledging the Infrastructure Surtax monies and State Gas Tax monies. Next, he’d like to borrow for the sewer design and maybe include a loan consolidation for the two existing Utility Loans we have right now. Borrowing for the CRA takes a little more study as we attempt to define what projects we want to undertake from our reported $9.0M CRA Capital Plan.
Enterprise Fleet Maintenance
The Town Council will hear a presentation by Enterprise Fleet Management, Inc. at the August 13th Town Council Meeting. Staff has been evaluating a Fleet Lease Program that can save the Town significant money year after year. The Town has a fleet of 20 cars and trucks. Twelve of those vehicles are over 5 years old and our annual Vehicle Repair and Maintenance costs have averaged $150 a month per vehicle. Plus we have a considerable vehicle downtime. The proposal from EFM will allow us to upgrade the fleet, cut operational downtime, cut repair and maintenance costs to $31 a month per vehicle, take advantage of national pricing, and recover significant trade-in value. Overall the program will save the Town $40,000 to $50,000 per year when averaged over a 10-year cycle while operating vehicles that are five years old or less.
ABM Energy Upgrades
This week the HVAC units were changed in Town Hall. Next week additional lighting will be added to the Tennis Courts. That will complete the Guaranteed Energy Savings Project covered under our Agreement with ABM. The next step is to begin the Annual Monitoring process to document our energy savings. This does not affect the ABM Landscape maintenance program.
Utility Billing Citizen Self Service
We have implemented the CSS system. Instructions went out this week along with the bills. Many people are having a difficult time with the account set up. Staff has been receiving many calls and has been helping residents get their accounts established. We have had many thanking us for this new service and some explaining that they would prefer to come in and pay their bills. We anticipate a hectic couple of months as people transition to the new payment processing system. In two months we will be creating new bills as we implement new Munis software for the billing process.
